No typing work and easier handling of outstanding debts

In the past my employees had to take care of their own outstanding debts and type in the different travel costs in the finance system in the respective accounts, departments, projects etc. Today, with Travel-X this is done automatically. The traveller register his/her own expenses for consumption and transport in the system. For each of these cost types exists an account number - this secures that the travel expenses are correctly loaded in our financial system from Travel-X. This automation has released significant resources that can be used for other tasks here in the finance department.

It is not just my accountant, but also my person in charge of wages, who is experiencing significantly less typing work after we have taken use of Travel-X. This is because we no longer have to enter the traveller's outstanding debts in our payroll system. Travel-X automatically calculates allowances and driving as well as a couple of other allowances. It provides us an additional resource-saving advantage: We no longer need to manage travel costs and the travellers outstanding debts in two workflows, Travel-X cuts it down to one single operation because the system automatically reports allowances and driving allowances of the employees for TAX. It actually removes the most time-consuming workflows in travel administration for both the finance - and payroll department.

Easy to trace details for travels paid via the travel account

Every time our travel planner books a travel with the travel agency, the amount is deducted in our travel account. All invoices are automatically matched up against the travel settlements, which makes everything easier than before, where the finance department received ordinary paper invoices from the travel agency.

I often need to check if a given employee actually went on a planned travel, for which the travel agency received payment through the travel account. Therefore I am very pleased I can check up on this in Travel-X. It ensures that I, or others in the finance department, do not have to sit and struggle with linking amounts from the travel account to various travellers.

Enhanced control

Control is good - double checking is better, it is said. If this is true I must conclude that we have a pretty efficient control of the travel costs in our finance department. We use the electronic approval of Travel-X which the National Audit Office has approved, and which is automatically applied. It leaves me with peace of mind because I am never in doubt of who is doing the approval and who is doing the controlling and who booked a travel etc.

The transaction log of Travel-X ensures that I can use the system to create a foundation for bookkeeping. In short: I am able to see how various posts are created and how much is passed on to the finance system etc. With that I can easily attune Travel-X and our finance system in relation to each other.

Automated transferral of important data

Travel-X automatically downloads data from our credit card provider and information for our finance system. We do not need to do anything, except if there is talk about credit card records which we do not immediately know of - for example from new employees or such. In addition to saving resources, the automatic data transfer also ensures that I always get downloaded all credit card data - regardless of whether I am present or if I am sick or on vacation. The system can also transfer data between Travel-X and our finance system.